Microsoft 365 powers business communication and collaboration, but managing long-term retention of emails and OneDrive files within the platform can increase costs and create compliance challenges. As data volumes grow, organizations need a secure, centralized archive that supports regulatory requirements, business continuity, and efficient information governance.
Vaultastic is an independent cloud archiving solution that automatically archives Microsoft 365 emails and OneDrive files into a secure, immutable repository. It helps organizations reduce long-term retention costs, simplify compliance, and improve eDiscovery.
Key Takeaway: An independent Microsoft 365 archive gives organizations greater control over business data, lower retention costs, faster eDiscovery, and protection against vendor lock-in.
Why Organizations Need an Independent Microsoft 365 Archive
While Microsoft 365 offers native retention capabilities, many organizations face challenges when managing historical data over the long term.
Reduce Long-Term Retention Costs
Retaining data for former employees or inactive accounts within Microsoft 365 can increase licensing and storage costs. An independent archive provides a more cost-effective approach for preserving historical data.
Litigation Hold Is Not a Backup
Litigation Hold prevents data from being deleted, but it does not create an independent copy for recovery, migration, or long-term protection.
Simplify eDiscovery
Searching across multiple active and inactive accounts can be time-consuming. A centralized archive enables faster searches, simpler data retrieval, and quicker responses to audits and legal requests.
Maintain Data Portability
An independent archive allows organizations to retain ownership of their data and export it when needed, reducing dependency on a single platform.
How Vaultastic Helps
Vaultastic complements Microsoft 365 by providing a secure, centralized archive for emails and OneDrive files.
Lower Storage Costs
Using deduplication, tiered cloud storage, and flexible pricing, Vaultastic helps organizations reduce long-term data retention costs by up to 60%.
Automated Data Archiving
- Real-time archiving of Microsoft 365 emails
- Automated archiving of OneDrive files
- Secure, immutable storage for long-term retention
Faster eDiscovery
- Vaultastic enables authorized users to:
- Search across multiple user accounts
- Perform quick keyword-based searches
- Export data in open, portable formats
- Support audits, investigations, and compliance requests
Improve Business Continuity
By maintaining a separate copy of Microsoft 365 data, Vaultastic helps protect organizations against accidental deletion, ransomware, and operational disruptions.
Consolidate Active and Legacy Data
Vaultastic can unify Microsoft 365 data with legacy email archives and historical repositories into a single searchable archive. This simplifies retention management, improves governance, and makes future data migrations easier.
Benefits of Independent Microsoft 365 Archiving
An independent archive helps organizations:
- Reduce long-term retention costs
- Archive former employee emails and files
- Simplify compliance and audit readiness
- Accelerate eDiscovery
- Protect business-critical data with an immutable archive
- Maintain full ownership and portability of archived information
As regulatory requirements and business data continue to grow, an independent Microsoft 365 archive provides a scalable and cost-effective way to preserve, manage, and discover critical information.
